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Supplier registration > Privacy policy
Privacy policy
Please confirm the terms listed below.

Privacy Policy Supplier Portal of Österreichische Post AG (Mandatory)

General Terms of Use of the Supplier Portal of Österreichische Post AG

1. Preamble

1.1 Purchasing and procurement for Österreichische Post AG (hereinafter referred to as “Österreichische Post”) and its affiliated companies are managed in the Group Purchasing/Corporate Procurement area. Österreichische Post operates a supplier portal for itself and its affiliated companies on the website https://supplierportal.post.at.

1.2 This supplier portal enables suppliers, contractors, and service providers (hereinafter referred to as “suppliers”) to present their company, products and services to Österreichische Post, to apply for inclusion in the supplier pool, and to independently maintain relevant master data after registration and quality assurance.

1.3 The supplier portal shall be used exclusively on the basis of these General Terms of Use (hereinafter referred to as “Terms of Use”).

2. Registration/supplier obligations

2.1 Any supplier who wishes to establish a business relationship with Österreichische Post must register on the supplier portal. The supplier shall guarantee the correctness and completeness of the inputted data in the online form. The supplier must ensure that unauthorised third parties are not informed of the login information.

2.2 Österreichische Post reserves the right to refuse registration in whole or in part. The supplier is not entitled to sign up to or be included in this supplier portal database. Furthermore, Österreichische Post reserves the right to ask the supplier any questions required for further supplier qualification.

2.3 After successfully registering in the supplier portal, the supplier is provided with a password. When registering for the first time, the supplier must change the initial password provided by Österreichische Post into an acceptable password known only to the supplier. The password makes it possible to view and change the data that was transmitted to Österreichische Post.

2.4 The supplier undertakes to treat the password it receives as strictly confidential. In the event that the supplier becomes suspicious of unauthorised users being aware of the login information, the supplier is obligated to immediately report this to Österreichische Post by sending an email to procurement@post.at.

2.5 The supplier must ensure that it can receive emails at the email address specified while registering and that a working mobile phone number is made available for user authentication.

2.6 While using the portal, the supplier is prohibited from manipulating the result of eBids or eAuctions (e.g. by making offers under a false name) or committing other violations.

2.7 The supplier shall grant Österreichische Post a permanent, non-exclusive, royalty-free, worldwide right to use all of or part of the content uploaded by the supplier to the portal or otherwise made available in connection with the use of the portal. Österreichische Post is entitled to sub-licence or transfer these rights to affiliated companies within the meaning of § 15 of the Austrian Stock Corporation Law (AktG). The supplier guarantees that it is entitled to grant these rights to Österreichische Post.

3. Maintaining and updating data

3.1 The supplier is obligated to maintain and update the data stored in this supplier portal on its own. The same applies to all information, documents and certificates in the supplier portal.

4. Rights of use

4.1 The entire content of the supplier portal is protected by copyright.

4.2 Österreichische Post grants the supplier a non-exclusive, non-transferable and temporary right to use any information available on the supplier portal as part of these Terms of Use and the resulting purpose of use.

4.3 To the extent that this is not permitted by peremptory norms, the supplier may neither modify the software or the associated documentation nor reverse engineer, de-compile or separate parts of the software.

4.4 Except for the rights of use and other rights expressly granted herein, the supplier shall not be granted any other rights, in particular with respect to company names or industrial property rights such as patents, trademarks or utility models, nor shall any right to grant such rights be established.

5. Deletion and blocking

5.1 Österreichische Post reserves the right to delete suppliers already registered and included in the supplier portal, as well as individual data transmitted by them, from the supplier portal at any time and for any reason and to block access to the supplier portal.

5.2 Suppliers may at any time and for any reason request, in writing, that their registration and any and all data contained in the database of the supplier portal be deleted. This data will be erased immediately if it does not conflict with the processing of current contracts.

6 Hyperlinks

6.1 The portal may contain hyperlinks to third-party websites. Third parties may also upload content to the portal. Österreichische Post does not assume any responsibility for the contents of this website, nor does Österreichische Post take ownership of this website and/or its contents. This website and its contents are not checked by Österreichische Post, and Österreichische Post is not responsible for the contents and information provided thereon.

6.2 Using the website is at the user's own risk.

7. Liability

7.1 Österreichische Post shall not be held liable for the supplier portal constantly being available or functional.

7.2 Österreichische Post shall not be held liable for the reliability, currency or completeness of the information transmitted via the portal. Such information is not binding and is subject to change at any time. Any liability for the correctness of the information is excluded.

7.3 Österreichische Post and its legal representatives and employees shall only be liable for gross negligence, for intent or for any obligations arising from these Terms of Use, irrespective of the legal basis. Any further liability is excluded.

7.4 If the supplier is culpable of failing to fulfil the obligation, which in turn causes damage, Österreichische Post shall not be liable for any resulting damage.

8. Data protection

8.1 When collecting, using and processing the supplier's personal data, Österreichische Post shall comply with the applicable laws on data protection and data security, in particular the Data Protection Act (DSG) and the General Data Protection Regulation (GDPR).

8.2 Reference is hereby made to the Privacy Policy. It is also available at https://supplierportal.post.at under public documents.

9 Data in the supplier portal

9.1 When using the supplier portal, the supplier shall observe all property rights of Österreichische Post and third parties, in particular copyrights, trademark rights, and rights relating to the use of a name.

9.2 The supplier portal or the data stored therein may only be used by the supplier to initiate business with Österreichische Post. Any further/other misuse of the supplier portal (in particular the distribution of data and information stored therein to third parties) is not permitted. In particular, the supplier shall be prohibited from making any attempt to gain access to data of other suppliers that are stored in the database.

10 Confidentiality

10.1 The supplier shall be obligated to treat all information and knowledge about business secrets obtained while using the supplier portal as confidential for an unlimited period of time and thus also beyond the end of the period of use and not to make it accessible to third parties.

10.2 The supplier shall obligate its staff, employees and third parties and/or subcontractors to maintain secrecy. The supplier shall ensure that only those employees shall receive knowledge of the information subject to confidentiality who are required to have this knowledge for the purpose of using the supplier portal or for executing a contract concluded thereunder.

11 Changes to the Terms of Use

11.1 The purchaser is entitled to change the above General Terms of Use at any time. Any corresponding changes will be referred to in an appropriate manner.

11.2 Insofar as these changes to the Terms of Use restrict the supplier’s rights, the suppliers concerned may object to these changes within two weeks of being notified of these changes. After expiry of this period, the changed Terms of Use shall become universally applicable. If the supplier objects on time, its data shall be deleted accordingly, and the supplier's access to the supplier portal shall be blocked.

11.3 The portal is intended to comply with the legal provisions applicable in Austria. Österreichische Post does not guarantee that information, software and/or documents related to the portal are suitable for being viewed or downloaded in locations outside of Austria.

12 Final provisions

12.1 Should a provision of these Terms of Use be legally invalid or lose its legal validity at a later time, it shall not affect the validity of the remaining provisions. The contracting parties shall immediately replace any provision which is declared invalid or unenforceable with a valid and enforceable provision, the economic effect of which comes as close as possible to that of the invalid or unenforceable provision which it replaces. The same shall apply in the case of contractual gaps.

12.2 Austrian law shall apply, excluding the conflict of laws and the UN Convention on Contracts for the International Sale of Goods.

12.3 The exclusive place of jurisdiction is Vienna.

13 In the event of contradictions between the German and the English version the German version shall prevail.